My team members were very busy, jumping from activity to activity. To help with practice continuity, I developed some method to keep the team focus on the task at hand.
We used and I highly recommend the Kanban method. Kanban can be implemented with post-it notes and painters tape to create three columns on a wall – To Do, Doing, Done. If you need portability, poster board. If you want to get digital, look at Trello.com. Visualization of what needs to be done is a great motivator for bringing focus to meetings.
At StartingPoints, we actually use kanbanize.com to managed our product and development teams using the Kanbanize method. It just goes to show the the skills youth learn in FIRST LEGO League build a foundation for the future.